Pricing

Periodline turns a list of prepaid bills and invoices billed in advance into month-end journal entries ready to import into QuickBooks Online, a posting record so no month is posted twice, and an Excel and PDF working paper with the balances rolled forward. Accrued expenses and straight-line book depreciation of fixed assets are included. For businesses and bookkeepers on QuickBooks Online Simple Start, Essentials and Plus; it runs in your browser and nothing is uploaded.

Try it free with no account or sign-up. Prices are in US dollars.

Free

One company
Every line’s schedule and balances on screen
Journal entry file, posting record and working paper for 3 lines (the first in the file; once posted, the same lines every run)

Build a schedule

Standard

$19 per month

or $190 per year. Renews automatically until you cancel. Paddle adds sales tax, VAT or GST where it applies.

Every line in the journal entry file, posting record and working paper
Up to 3 companies (QuickBooks company files) in each browser
Prepaid expenses, deferred revenue, accrued expenses and fixed-asset depreciation
Cancel anytime; access continues to the end of the period you paid for
14-day money-back guarantee: see Refunds

Practice

$49 per month

For bookkeepers and accounting practices. Renews monthly until you cancel. Paddle adds sales tax, VAT or GST where it applies.

Everything in Standard
As many companies as you like, each with its own settings and posting record
One license key for your practice, used on each person’s own browser
14-day money-back guarantee

By subscribing you agree to our Terms and Refund Policy.

How the paid plans work

Subscribe above. Checkout is handled by Paddle, our reseller and Merchant of Record.
When checkout completes you see your license key (it starts with txn_).
Paste the key into Periodline. Your browser checks it with our server each time you open Periodline. Only the key is sent, never your schedules.

Questions

Who is it for? QuickBooks Online Simple Start, Essentials and Plus users. Intuit’s help suggests manual or recurring journal entries for prepaid expenses and depreciation on those plans. QuickBooks Online Advanced has fixed-asset depreciation and revenue recognition built in, so Advanced users may not need Periodline.

What file do I need? Periodline’s own template (CSV or Excel), one row per bill, invoice or asset: type (prepaid, deferred revenue, accrued or fixed asset), reference, amount, start and end dates (or useful life in months), the income statement account and the balance sheet account. Paste it or upload it. Month-first dates (MM/DD/YYYY) are the default.

How is each line spread? Straight line. Daily spreads by days in each month. Equal monthly gives each month the same amount (a part month counts as a full month if it covers at least half of it). Monthly by days gives full months equal amounts and part months a share by days. Fixed assets depreciate (cost minus salvage value) equally each month from the in-service month; the disposal month gets none. Amounts are worked in cents and any rounding goes to the last month.

What goes into QuickBooks? A journal entry import CSV with the columns Intuit’s help article lists (Journal No., Journal Date, Account Name, Journal/Description, Debits, Credits, plus Name, Location or Class only if you use them), one journal entry per month-end dated the last day of the month (MM/DD/YYYY). Every entry must balance or Periodline refuses to make the file. Entries are in your home currency; a line in another currency needs its home-currency amount. You import it with Settings › Import data › Journal entries.

How does it stop double posting? Each run makes a posting record of the months posted per line. Mark the run as imported and Periodline saves the record with the company; next month it posts only the months not posted yet. If the lines no longer match the record, it asks you to confirm first.

Is it connected to QuickBooks? No. Periodline is independent and not affiliated with or endorsed by Intuit. You import the file into QuickBooks Online yourself.